For clinics

Run your team,
not just your diary.

A clinic with more than one therapist runs on more than a shared calendar. PhysioFlow gives every member of your team their own login, a shared chat, role-based access to what they should see, staff attendance and payroll handled in one place, expense tracking alongside your revenue, and reporting that tells you how the clinic is actually doing, all while your practice gets discovered on the public directory.

Claim your clinic's link See what you get

Clinics and rehab centres across Nigeria and the UK already run on PhysioFlow.

physio.flowvance.co

PhysioFlow

Dashboard

Patients

Appointments

Team Chat

HR & Payroll

Finance

Reports

Invoices

Team Chat

Amaka

Room 2 is free from 3pm if anyone needs it

Kelechi

Taking it, thanks. New intake just came through the directory too

Solomon (Owner)

Nice, that's our third directory booking this week

👥

New staff member added

Working alongside the team, day one

📈

Weekly report ready

Revenue, utilisation, and outcomes

Get discovered

Your whole team gets found through one public directory

List your clinic on PhysioFlow's public directory, and any patient searching by area, condition, or delivery mode can find and book with your team directly, with no login required on their end.

New patients arrive already assigned to the least loaded therapist
Every listed therapist gets their own public profile
Listing is opt in, controlled from clinic settings

See the live directory

Built for teams

Coordination, not just a calendar

Growing past one therapist should mean more capacity, not more chaos. Here is what keeps a multi-person clinic running as one team.

💬

Team chat

A live, clinic-wide channel every active staff member can post and see in real time, with unread badges and a push notification for anyone not already looking at it.

🔒

Role-based staff access

Owner, admin, therapist, receptionist, assistant, and viewer roles, each with fine-grained permissions you control. Every staff member gets their own login and sees only what is relevant to them.

📅

Shared scheduling

One calendar across every therapist, with automatic load balancing on new patients so nobody gets overloaded by default, and full visibility for reception and admins.

📊

Reports and analytics

Clinic-wide activity summaries, demographic breakdowns, and a full audit log of who did what, when, and to which record. Advanced reports unlock on higher tiers.

🎤

AI Scribe

Any therapist on your team can record a session and get a drafted SOAP note from the transcript. Nothing is saved as a clinical record without human sign-off.

🧾

Invoicing across the clinic

Multi-currency invoicing, service pricing catalogues, and payment tracking that rolls up across every therapist, not just per patient.

💰

Staff attendance, leave, and payroll

Every staff member clocks in and requests leave themselves. Admins run payroll each pay period, adjust bonuses or deductions, and generate a payslip, all without leaving PhysioFlow.

📈

Finance and expense tracking

Log rent, supplies, equipment, and every other clinic cost alongside your invoiced revenue, and see your real monthly net, not just what came in.

📥

Bring your existing patients in, in one go

Already running on a spreadsheet, an old system, or a paper register? Upload a CSV, match your columns to PhysioFlow's fields, and review a preview before anything saves. Likely duplicates are flagged automatically.

💬

Smart WhatsApp messaging, built into every patient profile

Send a birthday greeting, follow up on a missed appointment, check in on a patient who hasn't been in for a while, or just say hello, all from the patient's own page. Every message starts from an editable template your clinic controls, and staff can always adjust the wording before it sends.

What changes for you

This is your clinic on the other side

Not just less lost. More patients reachable, real oversight, and a team that runs itself day to day.

Right now

Running on paper, WhatsApp, and memory

Staff coordinate over personal WhatsApp threads
New patients get assigned by whoever is free to ask
You find out how the month went at month end
Growing past one therapist means more risk, not more capacity
Payroll and clinic expenses live in a separate spreadsheet, if anywhere
Bringing your existing patient list in means retyping everyone by hand

With PhysioFlow

Running like a clinic patients trust and recommend

Team chat keeps the whole clinic in sync, in real time
New patients load balance automatically across the team
Reports show you revenue and outcomes as they happen
Every new staff member plugs in with their own login, on day one
Payroll runs, staff leave, and clinic expenses live in the same dashboard as your patients
Your existing patient list imports in one sitting, and WhatsApp check-ins take one tap

Founder photo coming soon

Built by a physiotherapist

Solomon Lamidi

Licensed Physiotherapist, Founder, PhysioFlow

I didn't set out to build software. I was a practicing physiotherapist, doing what every physio does: writing notes by hand, chasing invoices, rebuilding home exercise plans from scratch for every patient, and watching good treatment get undone by bad admin.

So I learned to build the tool I actually needed. PhysioFlow isn't a generic clinic system with a physiotherapy skin on top. Every workflow in it exists because I lived the problem it solves first, as a clinician, before I wrote a single line of code to fix it.

That's still how it gets built today. I work directly with the clinics and therapists using PhysioFlow, including UK-based practices, to shape what comes next.

Licensed

Physiotherapist

Solo-built

Every clinical workflow

Nigeria and UK

Clinics supported

See it in action

Two minutes, and you will see why clinics switch

A real walkthrough of team chat, scheduling, notes, and getting paid, start to finish.

The honest comparison

What you are really comparing when you compare prices

Not every system is actually running your clinic. Here is what each option leaves you doing by hand.

What you need	Paper and notebooks	WhatsApp and spreadsheets	Generic EHR or scheduler	PhysioFlow
Team chat and coordination	✕	Personal WhatsApp threads	✕ Rarely included	✓ Built in
Role-based staff access	✕	✕ Shared logins	Often enterprise only	✓ From Clinic plan
Public directory listing	✕	✕	✕	✓
Clinic-wide reports and audit log	✕	✕	Rarely physio-specific	✓
Staff attendance, leave, and payroll	✕	Manual, tracked by hand	Usually a separate paid system	✓ From Clinic plan
Expense tracking and financial reporting	✕	Separate spreadsheet	Usually a separate paid system	✓ From Clinic plan
Built for physiotherapy specifically	✕	✕	Adapted, not built for it	✓ Built by a physio
Bringing in your existing patient list	✕ Retyped by hand	Manual copy and paste	Often a paid onboarding service	✓ Upload a CSV, done in one sitting
Automated patient WhatsApp check-ins	✕	Manual, one at a time	✕ Rarely included	✓ Built into every patient profile

Pricing

Pricing that scales with your team

Start on a free trial. No credit card required.

Clinic

₦49,900/mo

$99 or €99 per month

Team chat and role-based access
Multiple staff seats and shared scheduling
Staff attendance, leave, and payroll runs
Expense tracking and revenue vs. expense reporting
Public directory listing for the whole clinic

Claim your clinic's link

Enterprise

Custom

For larger, multi-site clinics

Everything in Clinic
Advanced reports and audit tooling
Priority support

Talk to us

Working alone, not managing a team? See solo pricing

FAQ

Common questions

Every staff member gets a role: owner, admin, therapist, receptionist, assistant, or viewer, each with its own permission profile. You control how much clinical detail receptionists see and whether therapists see only their own patients or the whole clinic.

Yes. Team chat is a dedicated, real-time channel inside PhysioFlow for staff coordination. WhatsApp is reserved for patients starting an intake, not for internal clinic communication.

Every clinic gets monthly activity summaries and demographic breakdowns. Advanced reports, including deeper financial and outcome analysis, unlock on the Clinic tier and above.

Yes. Every staff member gets self-service clock in and clock out, plus a leave request that goes straight to their admin for approval. Admins run payroll each pay period against each staff member's set salary, adjust bonuses or deductions, and generate a payslip. Payment itself happens through your own bank or Paystack account; PhysioFlow tracks and records every run so the numbers stay in one place.

Yes. Log rent, utilities, supplies, equipment, and any other clinic cost against a category and a date. PhysioFlow sets that against your invoiced revenue automatically, so you get a real monthly net position and a six-month trend, not just a list of paid invoices.

Yes. Each listed therapist gets their own public profile, and new bookings from the directory are load balanced automatically across your available team.

Yes. Export whatever you have as a CSV, upload it, and match your columns to PhysioFlow's patient fields, your headers do not need to match ours exactly. You get a full preview, with likely duplicates flagged, before a single record is saved.

Nothing sends on its own. From any patient's profile, staff pick a message type, birthday, missed appointment, re-engagement, or a general check-in, and PhysioFlow fills in an editable message from a template your clinic sets. Staff review or adjust the wording, then it opens directly in WhatsApp to send.

Run your team,not just your diary.